Required documents for establishing new Representative Office in Vietnam

There are 08 required documents for opening new Representative Office in Vietnam. Please find bellow information for your kindly reference:

Required documents

  1. An application for establishing Representative Office (“R.O”) in Vietnam (We shall provide you the sample of application)
  2. Copy of the Business Certificate or equivalent documents of the foreign company; legalized by Vietnamese Consular in your country; translated into Vietnamese and certified in accordance with Vietnamese law.
  3. In case the Business Certificate does not have all information of the foreign company (Name; address; Certificate number; especially Business line, including services the Company provide, etc); the Memorandum and Article of the Company must be provided. (legalized by Vietnamese Consular in your country; translated into Vietnamese and certified in accordance with Vietnamese law).
  4. A letter of appointment of the head of the RO; translated into Vietnamese and certified in accordance with Vietnamese law).
  5. The audited Financial Report of the last fiscal year; translated into Vietnamese and certified in accordance with Vietnamese law).
  6. Copies of the passport or ID card (for Vietnamese) or copies of the passport (for foreigners) of the head of the representative office; translated into Vietnamese and certified in accordance with Vietnamese law).
  7. Documents on the expected location of the representative office including:
  • Certified copies of memorandum of understanding (MOU) or leasing agreements or documents as proof of the right to use a location as the representative office; translated into Vietnamese and certified in accordance with Vietnamese law).
  • In case you sign leasing agreement with a lessor to use an office, you must also provide the certified copy of the document proving the ownership of this lessor (For example: Certificate of Land Use Rights); translated into Vietnamese and certified in accordance with Vietnamese law).
  1. Power of Attorney (we shall provide you the form), legalized by Vietnamese Consular in your country; translated into Vietnamese and certified in accordance with Vietnamese law.

Note:

  • For the red wording in bold, you need perform the document legalization at the Vietnamese Consular in your country.
  • We shall perform the document notarization and translation in Vietnam and charge you these fee.

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